Office Manager

🌍 Hivebrite: All-in-One Community Management Platform

At Hivebrite, our mission is to provide organizations with the tools they need to create impactful communities. Our SaaS platform serves customers across various industries, including higher education, non-profit, and corporate. Founded in 2015, we now have over 900 customers worldwide, including renowned names like Boeing, the Obama Foundation, and the University of Notre Dame. With offices in Paris, New York, the UK, and Sydney, our team of over 170 people represents 30+ nationalities.

🌟 Your Role: Office Manager, France

As the Office Manager for our France office, you'll play a vital role in ensuring the smooth day-to-day operations and creating a positive work environment for our employees. You'll collaborate closely with the People, Finance, and Ops teams to provide exceptional support in administrative and office management tasks.

🌟 Your Mission:

• Paris Office Operations and Administration:

  • Respond to daily requests from Hivebrite Workers to ensure their well-being at work.
  • Maintain a pleasant and comfortable office environment.
  • Implement and improve processes and systems for smooth office operations.
  • Create an inspiring work environment that reflects Hivebrite's values.

• Office Operations and Administration:

  • Organize office layout and maintain equipment and furniture.
  • Liaise with suppliers, vendors, and contractors, negotiating contracts and monitoring quality.
  • Organize health and safety training and ensure adherence to workplace safety standards.

• Employee Support and Onboarding:

  • Assist the People team with onboarding and offboarding processes to ensure a smooth orientation experience for new hires.
  • Support company European events and activities to foster a positive and inclusive culture.
  • Act as a point of contact for France office-related issues, resolving concerns effectively.

• Budget and Expense Management:

  • Track and manage the office budget, including expenses related to facilities, supplies, and other administrative costs.
  • Prepare and present budget reports, identifying opportunities for cost-saving.

• Event Planning and Coordination:

  • Support the Workplace Experience team in animating the Hivebrite community through frequent internal and external events.
  • Act as a logistic point of contact for events organized by different departments.
  • Organize logistics for meetings, conferences, and travel arrangements for employees.

🌟 You Might Be a Fit If You Have:

• At least one year of experience as an Office Manager or Office Coordinator in a fast-growing company, ideally in an international environment.
• Exceptional organization skills and strong attention to detail with a keen eye for accuracy.
• Ability to remain calm under pressure, effectively prioritize, multitask, and manage time.
• Strong project management and change management capabilities.
• Excellent communication skills in English, both with the team at large and across office locations (US, Europe, and APAC).
• A passion for creating an inclusive and welcoming work environment.

🌟 Recruitment Process:

Our recruitment process is designed to be efficient and transparent. Here's what you can expect:

• A 45-minute video call with our Talent Acquisition Manager, Max.
• A 1-hour video call with Clémence, our VP People and your potential future manager, to discuss the job description in detail and understand your expectations.
• A 1-hour video call with Mélodie and Evann (Talent Acquisition Manager US) to meet other members of the People Team.
• A 30-minute meeting with Valentin (IT Manager), with whom you may collaborate on projects.
• A final meeting with Jean, our CEO, to discuss your fit with Hivebrite.

Our recruitment process typically takes a maximum of 15 working days, and we aim to deliver an offer within 48 hours of the final interview!

🌟 Hivebrite's Perks & Benefits:

At Hivebrite, we prioritize work-life balance and offer a range of benefits to support our employees' well-being and career growth. Here are some highlights:

• Work-Life Balance:

  • Support for mental health via Moka Care (sessions paid by Hivebrite, collective sophrology sessions, etc.).
  • Gymlib access for various physical activities.
  • Flexible remote work policy.
  • Around two weeks of RTT for additional time off.
  • Paid leaves for parents with sick kids.
  • Nomad days policy (work from almost anywhere you'd like, up to 12 weeks per year).

• Office Life:

  • International team with diverse languages spoken.
  • Morning office in the center of Paris with a rooftop.
  • Pool, foosball, and a gym room.
  • Squad days for our engineering team (two days per month at the office).
  • Team building events with dedicated budgets.
  • Internal mobility and professional training opportunities.
  • Check out our Instagram page to discover our team and our Welcome To The Jungle page to learn more about us.

• On the Financial Side:

  • Mandatory benefits with top companies (Alan, lunch vouchers with Swile, etc.).
  • CSE advantages with Swile.
  • Competitive salary package aligned with market standards.
  • 500€ remote equipment allowance and a work-from-home starter kit (desk, chair, etc.).
  • The latest Apple's equipment.

To learn more about Hivebrite, visit our Welcome To The Jungle page.